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Staff Assistant III

Massachusetts General Hospital
United States, Massachusetts, Boston
90 Blossom Street (Show on map)
Jun 13, 2025
Summary VasCore is seeking a highly organized and adaptable Staff Assistant III to support both office coordination and administrative functions. This role includes front desk responsibilities, office maintenance, supply coordination, and support for study-related documentation and data tracking. The ideal candidate is a strong multitasker who can seamlessly shift between administrative tasks and study support duties, all while maintaining a high level of accuracy and professionalism. Strong communication skills, attention to detail, and the ability to manage competing priorities are essential for success in this dynamic role. Experience in a hospital or clinical setting is preferred. EducationBachelor Degree preferredCan this role accept experience in lieu of a degree?No Office Coordinating: Welcomes and assists visitors upon arrival. Manages incoming calls and directs them appropriately. Maintains the organization and upkeep of VasCore's office environment. Manages office supply procurement and processes payments for office-related expenses. Laboratory: Assist in managing the receipt of studies in accordance with procedures specified in the VasCore Manual of Operations Assist with entry and maintenance of study log tracking system and subject files Data entry into web-based electronic data capture systems Perform entry and maintenance of media storage logs and archiving of images and documents Assist in preparing and distributing documents (correspondence, presentations, study binders, and reports) Assist with maintenance of study contact database Communicating with study sponsors and sites Advanced level computer skills with spreadsheet and database management experience May be required to assist Administrative Manager in maintaining required documentation of Quality Assurance (QA) and Corrective Action and Preventive Auction (CAPA) materials. May be required to support VasCore Leadership in preparation for and during audits. ExperienceExperience in an administrative role, preferably in a healthcare setting 3- 5 years required in a hospital setting preferredKnowledge, Skills and Abilities - Proficient in Microsoft Office Suite (Word, Excel, Power point, Outlook). - Excellent verbal and written communication skills. - Strong organizational and multitasking abilities. - Ability to work independently with minimal supervision. - Strong attention to detail and problem-solving skills. Collaborative team player with a supportive and leadership-oriented approach. Discretion in handling confidential and sensitive information. Reliable, detail-oriented, and committed to follow-through. Professional demeanor and ability to interact effectively with all levels of staff. The General Hospital Corporation is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.