Federal Acquisition System Specialist

Jefferson Solutions Group is seeking a Federal Acquisition System Administrator to support The Federal Railroad Administration.

This role will be fully remote.

The annual salary range for this position is $105,000.00-$110,000.00. The annual salary range is negotiable. Compensation decisions depend on a wide range of factors, including but not limited to skill sets, experience and training, security clearances, licensure and certifications, and other business and organizational needs.

At Jefferson, we are not just building a team; we are cultivating a community of exceptional individuals driven by a shared passion for innovation and excellence. Joining the Jefferson team means stepping into an environment that values collaboration, encourages creative thinking, and celebrates individual strengths. Here, you'll find a vibrant culture that fosters sharing and connectedness where careers are nurtured, exciting and meaningful work is encouraged, and continuous learning from the smartest people in the industry.

Our commitment to unlocking your potential goes beyond conventional career paths, offering a dynamic and supportive space where your ideas are not just heard but valued. Join us at Jefferson Solutions Group, where your career becomes a journey of continuous advancement, and your talents find the platform they deserve.

Responsibilities:

• Manage all aspects of the Acquisition Automation Program, including all applications within the Acquisition Automation Suite (AAS) and the FRAConnects industry engagement platform. This includes, but is not limited to, the following applications: PR Tracker, Government Purchase Card (GPC) Purchase Request App, Contract Award Log, and the Source Selection Tool.

• Analyze current processes, identify automation opportunities, and develop business cases for identified automation opportunities.

• Utilize internal task management tools to respond to and update assigned tasks.

• Advise FRA management and acquisition workforce members on matters pertaining to acquisition programs including automation projects and applications

• Manage delivery of the Office of Acquisition Management's User Acceptance Testing (UAT) efforts in partnership with Office of IT

• Develop and manage communication strategies/plans, including message development support, to expand organizational awareness and promote product utilization across FRA.

• Develop AAS and FRAConnects training curriculum, coordinate training, and administer training.

• Develop and execute stakeholder engagement strategies/plans to proactively consider stakeholder needs, communicate updates/changes, and identify and mitigate program risks and impacts.

• Develop and manage user feedback channels to support continuous improvement and program optimization.

The position requires providing all appropriate system administration support to administer, troubleshoot, and maintain the contracting writing system and acquisition automation tools, including, for example, the following:

Generate, maintain, establish, and deliver PRISM training for new and existing users:

• Track buyers and non-buyers PRISM licenses

• Assign buyers, owners, and update users on routing lists & templates

• Complete out UAR forms for PRISM users provide Tier Support to FRA PRISM users to resolve issues prior to escalation to DP2 ESC-PRISM Help Desk

• Participate in PRISM functional testing

• Participate in weekly PRISM Help Desk check-in and other meetings, discussions, working groups, etc.

• Develop and deliver "New-Hire" PRISM training for FRA personnel newly hired,

• changing roles or needing a refresher

• Develop and deliver semi-Annual PRISM Training for Program Partner and Stakeholders

• Develop and deliver PRISM Training to RAD-30 staff on as needed subjects and processes

• Develop and deliver PRISM Training to ALL FRA Requisitioners

Coordinate with ESC PRISM Help Desk staff:

• Submit help desk tickets to PRISM Help Desk

• Submit User Access Request (UAR) forms for new users, new vendors, changed

• roles, reactivations, password problems, etc.

Provide System and Tool Oversight:

• Develop customized reports to fulfill data inquiries as requested. Reports will be generated on an as needed basis utilizing data extracted from PRISM and DELPHI. The reports must be formatted as requested by the government.

• Develop and distribute recurring reports to designated FRA personnel as requested

• Utilize Policy Action Tracker to respond to and update assigned tasks

• Provide required data for Purchase Requisition (PR) Tracker Tool on weekly basis

• Proactively responds with follow-up to all requests for assistance and help desk tickets

• Resolve issue prior to escalation

• Submit Help Desk tickets

Required Qualifications:

• Bachelors degree

• 3 year's experience

• Experience administering PRISM

• Subject matter expertise with PRISM

• Exceptional customer service, problem solving, and critical thinking skills

• Experience with full Microsoft O365 Suite to include Excel, PowerPoint, Word, Forms, Lists, etc.

Preferred Qualifications:

• Experience with process automation tools such as the Microsoft Power Platform, preferred