Purchasing Administrative Assistant

Are you a Purchasing Administrative Assistant looking to join one of the top companies in the Manufacturing industry?

Are you looking to further your career and grow?

Do you have administrative experience?

If you answered yes to those three questions, then apply today!

Acara Solutions seeks highly qualified candidates to work onsite with our client in Merritt Island, FL. Interested?

Here's what you'd do:

• The Assistant for Purchasing provides administrative and purchasing support for client's procurement team.
• Responsibilities include performing general administrative functions, including reception, special projects, and reporting functions.
• Performs standard data entry; queries Great Plains data and manipulates and analyzes data for various purposes.
• You are the first point of contact for the Procurement team and act as reception for the entire building, greeting visitors, interacting with vendors, and providing front office support, including answering phones, distributing mail, and updating building boards.
• The position prepares routine and non-routine reports for various types of analysis, reporting, or billing purposes; maintains the database in an accurate, timely fashion and stores or retrieves information as requested or as is otherwise necessary.
• Compares data entered with source documents or re-enters data in verification format on screen to detect errors.
• Deletes incorrectly entered data and re-enters correct data.
• May compile, sort, and verify the accuracy of data to be entered.
• The incumbent develops, maintains, and updates the filing system as assigned and regularly performs confidential clerical functions.
• As directed, prepares vendor purchase orders; sends POs to vendor.
• Ensures each sent PO has an order confirmation from the vendor and follows up with vendors when they are missing.
• Edit's PO's as needed or directed.
• Files POs and order confirmations.
• Maintains and scrubs vendor data to ensure information is accurate.
• The incumbent works independently on special projects as requested.
• Disseminate information, coordinate mailings, place orders, compile information, and prepare reports.
• As directed, send reports, approved POs, and other correspondence to vendors.
• The assistant collects vendor invoice and packing list data and communicates with the shipping companies to ensure parts ship on time.
• These invoices, packing lists, and shipping documents are kept in organized files.
• Maintain a shipping calendar in Outlook with packing lists for the receiving department to pull for incoming overseas deliveries.
• Work with minimal supervision while performing duties.
• Performs other related duties and may assist other departments as assigned.

Here's what you'll get:

Pay: $17/hr.

Hours: 40 hours/week.

Length: Temporary.

Sounds like a good fit?

APPLY TODAY

About Acara Solutions

Acara is a premier recruiting and workforce solutions provider-we help companies compete for talent. With a legacy of experience in various industries worldwide, we partner with clients, listen to their needs, and customize visionary talent solutions that drive desired business outcomes. We leverage decades of experience to deliver contingent staffing, direct placement, executive search, and workforce services worldwide.

• High School Diploma or GED.
• Minimum of 3 years of administrative experience.
• Minimum of 3 years experience with purchasing or Great Plains software.

• The incumbent must be able to initiate, establish, and maintain rapport with Executive Management, clients, and consultants.
• Possess a professional, courteous, and positive attitude.
• Applying common sense to carry out instructions, interpret documents, understand procedures, and write reports and correspondence.
• Detail-oriented, logical, and methodological approach to problem-solving.
• Ability to read, analyze, and interpret general business documents and technical procedures.
• Ability to tolerate multiple assignments and produce results with accuracy and reliability.
• A calm demeanor and composure in stressful situations.
• Intermediate to advanced computer skills, including Word, Excel, PowerPoint, and Outlook.
• Must have good grammar skills and attention to detail.
• The incumbent in this position must be able to read and interpret documents or instruments, perform highly detailed work, perform mathematical functions, prepare written communication, perform analytical reasoning, handle multiple concurrent tasks, and endure constant interruptions.

Additional Information:

• Upon offer of employment, the individual will be subject to a background check and a drug screen.
• In compliance with federal law, all persons hired will be needed to verify identity and eligibility to work in the United States and to complete the necessary employment eligibility verification form upon hire.
• The environment for this position is a clean, open office.
• The incumbent is in a non-confined office-type setting where they are free to move about at will.
• In the course of performing this position, the incumbent spends time writing, typing, speaking, listening, lifting (up to 20 pounds), carrying, seeing (such as close, color, and peripheral vision, depth perception, and adjusted focus), sitting, pulling, walking, standing, squatting, kneeling and reaching.
• This position may be needed to operate any or all of the following: telephone, cellular telephone, general office equipment, personal computer, and related printers.
• Must be able to sit for prolonged periods and work non-traditional hours when needed.