AP ANALYST

BASIC FUNCTION:

The Accounts Payable Analyst is responsible for data analysis and vendor reconciliations within the Accounts Payable Department and is the subject matter expert. Responsibilities include identifying opportunities and implementing programs to improve the effectiveness of processes and systems; taking ownership for high data integrity through regular audits; troubleshooting irregularities; partnering with IT to research and correct discrepancies and ensure compliance. Additionally, the Accounts Payable Analyst will perform a variety of research activities and supports multiple functions to develop and support strategic initiatives. The Accounts Payable Analyst reports to the Accounts Payable Manager, for the Shared Services Group-US

NATURE & SCOPE:

Accounts Payable Analyst requires a clear and thorough understanding of implementation and maintenance for Enterprise Resource Planning systems (ERP), including vendor master data, A/P transactional data, A/P end to end processes, service level agreements, key performance indicators as well as strong analytical skills with good business judgment and decision-making skills.

The role identifies and responds to obstacles and/or challenges, handles multiple tasks and projects, thinks creatively, problem solving, communicates effectively, and has a working knowledge of various A/P systems and processes. An important function is to develop strong relationships with internal business partners to ensure procedures are followed and the business needs are met across the company.

The Accounts Payable Analyst position should be experienced/ knowledgeable in the following areas:

• Analytical and research skills with a demonstrated ability to identify problems and systematically gather data, identify root causes, and address data integrity issues.
• Supporting software system enhancements, implementations, and upgrades
• Supporting business acquisitions and divestitures
• Preparing business process flows and desk procedures/documentation as required.
• Creating test plans, test scripts, and executing system/user testing
• Writing and troubleshooting simple and complex reports

Principal Responsibilities:

• Ensure business requirements from internal and external business groups are met for existing process and fully captured, documented, and implemented for new processes.
• Serves as project team lead for process improvements, system enhancements, testing, documentation, communication etc.
• Champions change management, project management, and collaborates for best practices across supported business groups.
• Ensures data integrity through management of data and effective data processing guidelines. Develops, documents, and implements new and revised processes to improve data integrity.
• Proactively identifies and recommends process improvement and customer service opportunities.
• Develops, maintains, analyzes, and supports reports of varying complexities utilizing appropriate reporting tools.
• Identifies, evaluates, and resolves data anomalies by running reports and performing analysis on selected information.
• Interacts with the team, procurement, and supported locations to complete necessary data management required for data processing and auditing (ex: Metrics Reports).
• Supports initiatives related to research, evaluation, recommendation, and implementation of system enhancements and / or new processes.
• Assists in the development of training material and delivery of training new co-workers or offers refresher training.
• Serves as a positive influence and liaison/resource for team members, staff, and vendor representatives to resolve issues and perform information gathering.
• Supports the development and maintenance of standard work processes, user procedures, guidelines, and documentation with management's review / approval.
• Supports internal audit and SOX requests by performing associated/assigned tasks.
• Ensures Service Level Agreements (SLA's) and Key Performance Indicators (KPI's) are met for the team and recorded on a monthly/quarterly basis, suggesting improvements when necessary.

REQUIREMENTS:

• Bachelor's degree in business administration, Accounting, or related field, or 5 years' experience in accounts payable or related field.
• Intermediate to advanced proficiency in office productivity software (ie. Excel) is required.
• Experience with large data set analysis in MS Excel, Power BI, or similar software
• Experience working for a global company and knowledge of SAP is preferred.