Sr Executive Assistant

This is where you save and sustain lives

At Baxter, we are deeply connected by our mission. No matter your role at Baxter, your work makes a positive impact on people around the world. You'll feel a sense of purpose throughout the organization, as we know our work improves outcomes for millions of patients.

Baxter's products and therapies are found in almost every hospital worldwide, in clinics and in the home. For over 85 years, we have pioneered significant medical innovations that transform healthcare.

Together, we create a place where we are happy, successful and inspire each other. This is where you can do your best work.

Join us at the intersection of saving and sustaining lives- where your purpose accelerates our mission.

The Sr. Executive Assistant plays a meaningful role on the team, providing dedicated support to the Strategy & Business Development and Internal Audit organizations and providing support for function as a whole. Exposure to senior levels of the organization, partnering with other Corp EA and Sr EAs, and external stakeholders will be part of the day-to-day responsibilities.

Your team

Strategy & Business Development function engages with healthcare providers, patients, and regulators to address unmet medical needs through innovation, evidence generation and evidence dissemination in order to optimizes the impact and ensure patient safety of Baxter's products and therapies. The organization consists of employees throughout the world who work with a wide range of cross functional and external partners to ensure optimal and safe use of Baxter's products and therapies to save and sustain lives.

Internal Audit (IA) function is established by the Audit Committee of the Board of Directors. IA provides independent, risk-based, objective assurance and management consulting guided by a philosophy to add value and improve the operations of Baxter. The IA team is centrally located in Deerfield with team members located globally.

What you'll be doing

• Direct support for the Strategy & Business Development and Internal Audit organizations and indirect support for department activities and employees
• Coordinate/manage schedules for corporate leaders.
• Build/prepare correspondence and complex presentations. Develop database/spreadsheets.
• Coordinate global and domestic travel arrangements, including air, ground transportation, hotels, visas/passports, and meeting coordination
• Prepare expense reports; manage department credit line for purchases. Apply and implement internal policies and provide training as needed.
• Support departmental projects and projects manage/event coordinate departmental meetings and events which could include both in-person or virtual or mixed events.
• Support with departmental new hire onboarding/departure and facilitate as needed guest/visitors' registration
• Internal Audit Specific -
  • Support the Chief Audit Executive with Audit Committee material process (Quarterly)
  • Provide support with meetings schedules for the annual Enterprise Risk Management exercise
  • Professional organization membership support for department annually (IIA.org, etc.)
  • Provide support managing key metrics for department as it tied out to department objectives set forth by the Chief Audit Executive
  • Support with annual Global Team Meeting, including helping with logistics and event management alongside IA management team members
  • Provide ad-hoc support as applicable with AuditBoard tool (Internal Audit Documentation)

What you'll bring

• HS Diploma required; Associates' degree or professional certification preferred
• 6+ years of experience at Executive Assistant or Sr. Executive Assistant level (2+ years of Baxter experience preferred but not required)
• Excellent written, verbal and interpersonal communication skills and ability to interact with senior leadership internally and externally
• Excellent organization and project management skills; Identify new solutions to complex problems. Understand available resources and deliver on short notice.
• Experience working with Global teams and internal/external business partners
• Must possess outstanding critical thinking skills, exercise sound business judgment; results and solutions oriented supporting a fast-paced frequently changing environment; ability to work independently and identify proactive solutions to sophisticated situations (especially when dealing with ambiguity); Quickly and decisively acts in fast-changing, unpredictable situations. Demonstrate exceptional anticipation skills, ability to grasp the big picture yet track operational detail.
• Shows a tremendous amount of initiative in tough situations; is exceptional at spotting and seizing opportunities.
• Leader; go-to resource for admin team. Ability to motivate others and manage differences.
• Exceptional Outlook calendar management/scheduling skills
• Exceptional knowledge of PowerPoint, Word, Excel, Outlook and computers/systems
• Highly proficient in invoice/PO processing, COUPA knowledge a plus
• Exceptional knowledge of Zoom, Webex, Teams and video conferencing. Adjusts with new technology and shifts in business strategy.
• Leadership role providing administrative support/management of internal and external events as requested

Baxter is committed to supporting the needs for flexibility in the workplace. We do so through our flexible workplace policy which includes a required minimum number of days a week onsite. This policy provides the benefits of connecting and collaborating in-person in support of our Mission. The flexible workplace policy is subject to local laws and legal requirements.At its discretion, Baxter may decide to adjust, suspend, or discontinue as business needs change.

We understand compensation is an important factor as you consider the next step in your career. At Baxter, we are committed to equitable pay for all employees, and we strive to be more transparent with our pay practices. The estimated base salary for this position is $64,000 - $88,000 annually. The estimated range is meant to reflect an anticipated salary range for the position. We may pay more or less than of the anticipated range based upon market data and other factors, all of which are subject to change. Individual pay is based on upon location, skills and expertise, experience, and other relevant factors.This position may also be eligible for discretionary bonuses. For questions about this, our pay philosophy, and available benefits, please speak to the recruiter if you decide to apply and are selected for an interview.

US Benefits at Baxter (except for Puerto Rico)

This is where your well-being matters. Baxter offers comprehensive compensation and benefits packages for eligible roles. Our health and well-being benefits include medical and dental coverage that start on day one, as well as insurance coverage for basic life, accident, short-term and long-term disability, and business travel accident insurance. Financial and retirement benefits include the Employee Stock Purchase Plan (ESPP), with the ability to purchase company stock at a discount, and the 401(k) Retirement Savings Plan (RSP), with options for employee contributions and company matching. We also offer Flexible Spending Accounts, educational assistance programs, and time-off benefits such as paid holidays, paid time off ranging from 20 to 35 days based on length of service, family and medical leaves of absence, and paid parental leave. Additional benefits include commuting benefits, the Employee Discount Program, the Employee Assistance Program (EAP), and childcare benefits. Join us and enjoy the competitive compensation and benefits we offer to our employees.For additional information regarding Baxter US Benefits, please speak with your recruiter or visit our Benefits site: Benefits | Baxter

Equal Employment Opportunity

Baxter is an equal opportunity employer. Baxter evaluates qualified applicants without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity or expression, protected veteran status, disability/handicap status or any other legally protected characteristic.

Know Your Rights: Workplace Discrimination is Illegal

Reasonable Accommodations

Baxter is committed to working with and providing reasonable accommodations to individuals with disabilities globally. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application or interview process, please click on the link here and let us know the nature of your request along with your contact information.

Recruitment Fraud Notice

Baxter has discovered incidents of employment scams, where fraudulent parties pose as Baxter employees, recruiters, or other agents, and engage with online job seekers in an attempt to steal personal and/or financial information. To learn how you can protect yourself, review our Recruitment Fraud Notice.