Director's Office Administrative Assistant--NCAR Earth Observing Laboratory

Visa Sponsored Job:

Relocation Assistance Eligible:

Job Location:

Position Type & Term:

Salary Range $52,657-$65,821

*Final salary and rates are based on education, experience, skills relevant to the role.*

Job Location:Boulder, CO

Job Type:Hybrid

This position requires a minimum of 3 days per week of regular on-site presence at the EOL Foothills Lab campus and as needed for particular functions and events.

Position Type & Term: Full-time, Regular

Work Authorization: Visa sponsorship is NOT available for this position

• Must be (a) a U.S. citizen; (b) lawfully admitted for permanent residence in the United States; or (c) a protected individual as defined by 8 USC1324b(a)(3)

Relocation Assistance: is NOT available for this position

Required application materials (Include ALL):

• Resume/CV

• Cover Letter

• Questionnaire - Please make sure to answer all the questions as part of the job application, as an incomplete questionnaire will result in an incomplete application and disposition.

• Describe your experience with arranging travel for others.

• Describe your experience with managing executive calendars.

• Describe your experience with electronic documentation and task management.

• Describe your experience synthesizing information to create presentations and reports.

• Describe an instance where you anticipated problems and the steps you took to find solutions.

Additional Requirements:

• Must possess a valid driver's license and be able to comply with UCAR's liability insurance requirements.

Background Checks: Conducted for candidates selected for hire. Learn more.

Here is a brief summary of what one would expect to be generally responsible for in this role.

Key Responsibilities:

Administrative support to the Director and Directorate Staff

• Drafts, edits, reviews, proofreads and finalizes correspondence for the Director and Directorate staff, including confidential items.

• Coordinates, negotiates, maintains, and manages the Director's electronic calendar. Coordinates and arranges meetings for other Directorate staff.

• Make complex domestic and international travel arrangements for the Director and Directorate staff as required.

• Assists the Director and Directorate staff with creating dynamic and informative presentations.

• Serves as liaison with management in NCAR, UCAR, NSF, and other outside partners.

• Helps develop and manage Directorate office procedures.

• Responsible for coordinating physical space issues for Directorate staff.

• Organizes and manages documentation and recordkeeping (electronic and paper).

• Posts and updates Directorate content for the web.

• Develops and writes office office-wide communications.

Broader Administrative Support

• Plans high-level meetings, workshops, and seminars, including travel, agendas, presentations, registration, refreshments, budget estimates, and monitoring expenditures.

• Prepares and coordinates agendas for other meetings, takes notes, and distributes materials as the Director and Directorate staff require.

• Coordinates scientific promotions and other personnel items as directed.

Education and Experience REQUIRED:

• High school diploma or equivalent and a minimum of four years relevant experience;

• or a combination of education and experience.

Education and Experience Desired but not Required:

• Bachelor's Degree

Knowledge, Skills, and Abilities (Required):

• Excellent oral and written communication, advanced proofreading/editing, and discretion in handling confidential information.

• Demonstrated excellence in organization, time management, multitasking, and prioritization.

• Advanced skills in common productivity applications (spreadsheets, presentations, documents), electronic calendars, and navigating networked environments.

• Experience planning and coordinating high-level meetings and domestic and international travel.

• Ability to anticipate needs, respond to problems, and adapt to changing requirements.

• Excellent interpersonal and customer service skills, with the ability to work independently and collaboratively.

• Experience working in a diverse and multicultural team setting and with senior management.

Knowledge, Skills, and Abilities Desired but not required:

• Experience in a scientific, technical, government or academic working environment.

• Experience with Mac OS.

• Proficiency in a foreign language.

UCAR affirms its commitment to employees through competitive benefits. In addition to medical, dental, vision, retirement, and life insurance, UCAR offers a variety of programs focused on work-life balance and professional, and personal development. These include:

• Tuition Assistance, time off allowance to attend classes, and other professional development opportunities

• UCAR contributes 10% of your eligible pay into your retirement account; 100% fully vested on day one

• Starting minimum accrual of 20 days of personal time off each year (prorated for less than full-time positions)

• 10 paid holidays

• 10 days of sick leave each year

• 12 weeks of paid parental leave

• Short-term medical leave paid at 100% of your regular salary

• EcoPass for local Colorado residents to use the Denver and Boulder-area transit system at no cost

Our organization is committed to being an employer of choice for people from all backgrounds and identities, and to integrating your myriad perspectives through intentional policies and practices that promote belonging and lead to organizational excellence throughout our research and operations. We encourage you to visit our webpages for our Office of Access, Culture, and Opportunity to learn more about the ways we work to uphold this commitment to our community.

Research shows that women and people of color are less likely to apply for a position if they do not meet almost 100% of the desired skills and experience while others will apply if they meet only 40%. Please remember that while the minimum requirements are necessary, we don't expect that anyone is likely to meet every single item on our desired wish list! Whoever you are, if you meet the minimum requirements and have a passion for the work, we encourage you to apply. We can provide on-the-job training for the rest.

Applicants are not required to provide age or age-related information and may redact information related to age, date of birth, or dates of attendance at or graduation from an educational institution from any submissions during the initial application process.

At UCAR|NCAR|UCP, you will work alongside a dedicated team of professionals conducting critical research and community outreach to solve complex Earth system science problems including climate change, air pollution, extreme weather, floods, drought, wildfires, and space weather, all with the goal of improving human life and reducing economic loss. Each of us, from scientists to the professionals who support their work, serves the public and a collaborative community of scientists in our mission to understand the complex processes that make up the Earth system, from the ocean floor to the Sun's core.

Flexible Work

At UCAR, we are committed to supporting our mission by giving staff the flexibility to find the schedule and location that works best to maintain their own work-life circumstances and reach their full potential as professionals. Many positions within our organization are eligible for fully on-site, hybrid, fully-remote and/or flexible work schedules.

Equal Opportunity Employer

UCAR is committed to providing equal opportunity for all employees and applicants for employment and does not discriminate on the basis of race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity or expression, or pregnancy.Whatever your intersection of identities, you are welcome at UCAR.

Export Control

All positions are required to comply with U.S. export compliance regulations work location requirements regarding access to facilities and research systems.

Visa Wait Times

Please consider the length of visa procurement when applying for this posting, understanding that you will not be able to begin employment until you are able to get a visa and enter the U.S.