Administrative Coordinator - Hospitalist Program

• Maintain Service personnel Record keeping, including but not limited to, Staff Continuing Medical Education, attendance and accrual use requests
• Record and enter Daily, weekly, monthly, quarterly service performance data
• Review and deliver mail. Send out mail to internal and external addresses
• Order service supplies from internal and external sources
• Assist with preparation of necessary reports
• Set up and schedule Service, Journal Club and other meetings
• Work with volunteer office to supervise, schedule and train volunteers to conduct the patient survey and input the data into our database
• Answer phone in a courteous and professional manner. Relaying patient information to clinical staff
• Perform data entry and reconciliation of daily, weekly, monthly, quarterly, and yearly activities of the Hospitalist Division of Medicine staff
• Responsible for keeping calendars for several administrative staff members
• Provide assistance with collecting data for quality metrics by rounding on inpatient floors and entering patient rooms to gather data for projects, complete questionnaires, surveys, audits, and to deliver correspondences
• Assist with Accounts Payable
• Assist with uploading Spok
• Keep record of supplies
• Will round on inpatient floors and enter patient rooms to gather data for projects, deliver correspondences, complete questionnaires, surveys, and audits
• Other duties as assigned

Qualifications

Required Qualifications: Associate's degree (foreign equivalent or higher) or, in lieu of degree, a high school diploma with at least 2 full time years of related administrative experience. Proficient in Microsoft Suite including PowerPoint and Outlook.

Preferred Qualifications: Associate's degree (foreign equivalent or higher) in business administration, or a related field. 2 or more years of full-time administrative assistant experience in an office setting. Knowledge of medical terminology.

Special Notes: Resume/CV should be included with the online application.

Posting Overview: This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date).

If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date.

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• Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.
• All Hospital positions maybe subject to changes in pass days and shifts as necessary.
• This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.
• This function/position maybe designated as "essential." This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities.

Prior to start date, the selected candidate must meet the following requirements:

• Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services*
• Complete electronic reference check with a minimum of three (3) professional references.
• Successfully complete a 4 panel drug screen*
• Meet Regulatory Requirements for pre employment screenings.
• Provide a copy of any required New York State license(s)/certificate(s).

Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer.

*The hiring department will be responsible for any fee incurred for examination.

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Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws.

If you need a disability-related accommodation, please call the University Office of Equity and Access at (631)632-6280.

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Visit our WHY WORK HERE page to learn about the total rewards we offer.

Stony Brook University Hospital, consistent with our shared core values and our intent to achieve excellence, remains dedicated to supporting healthier and more resilient communities, both locally and globally.

Anticipated Pay Range:

The salary range (or hiring range) for this position is $48,342 - $59,303 / year.

The above salary range represents SBUH's good faith and reasonable estimate of the range of possible compensation at the time of posting. The specific salary offer will be based on the candidate's validated years of comparable experience. Any efforts to inflate or misrepresent experience are grounds for disqualification from the application process or termination of employment if hired.

Some positions offer annual supplemental pay such as:

• Location pay for UUP, CSEA & PEF full-time positions ($3400)

Your total compensation goes beyond the number in your paycheck. SBUH provides generous leave, health plans, and a state pension that add to your bottom line.