Division Coordinator - Hospital Medicine

Department of Medicine-Hospital Medicine

The School of Medicine and the Department of Medicine are pleased to announce an opening for a Division Coordinator in the Division of Hospital Medicine.

The Department of Medicine's mission is to provide the best care to patients; create an excellent educational experience for students, residents, and fellows; and advance the understanding of human illness and disease through creative and collaborative research.
The Department offers outstanding facilities and a dedicated team of physicians, scientists, nurses and staff members committed to advancement in terms of scientific achievement, clinical service and medical education in 10 core divisions.
The Division Coordinator is responsible for the coordination of administrative functions and financial management/planning of the Divisions and its service units. The Division Coordinator will coordinate administrative and financial leadership within the divisions to ensure the divisions are meeting the strategic goals of the School of Medicine and the University of Missouri.

This position will work closely with division directors, medical directors, program directors, faculty, and department personnel to achieve set divisional goals. This position will also actively participate in the development of strategy, long range plans, and financial planning. This position requires an individual who is organized; works well under pressure and can juggle competing priorities and deadlines. This position requires excellent communication skills. A grasp of the overall mission and objectives of the department within the School of Medicine is essential.

The ideal candidate must be self-motivated, and able to work collaboratively as well as independently. The ideal candidate must be able to demonstrate successful supervision of other staff, work closely with other departmental and hospital staff, possess strong supervisory and delegation skills, be able to work in a fast-paced environment, interact effectively with diverse personalities, have initiative and vision, possess strong writing skills to prepare plans and reports, and the highest level of professionalism.

- Collaborate with Department administration and finance team to monitor and track all divisions accounts.
- Collaborate with Human Resources and Department/ Division leadership to manage faculty and Advanced Practice Provider recruitment.
- Collaborate with Department Research Office on research opportunities.
- Prepare and monitor quality, volume, and financial reports for the division.
- Monitor and facilitate completion of notes, mandatory documentation, modules and clinician licensure requirements and OPPE's through direct collaboration with clinicians.
- Assist in processing PTO, FMLA, leave, and reimbursements and ensuring balances are updated and accurate.
- Create and maintain inpatient staffing schedules.
- Monitor professional practice income and RVU's generated from clinical operations.
- Monitor and update Mission Based Management Program as appropriate.
- Supervise all non-academic staff within the division.
- Promote international and national conferences within division.
- Assist in coordinating experience for invited speakers lectures and endowed lectures.
- Assist in the development and implementation of operating processes by following University's policies and procedures.

This position is non-exempt.

Monday - Friday, 8 am to 5 pm with occasional nights or weekends

A Bachelor's degree or an equivalent combination of education and experience and at least 2 years of experience from which comparable knowledge and skills can be acquired is necessary.

1 year experience in a medical office within an academic setting. Previous health care experience and an understanding of academic and research mission of a university based practice is preferred. Knowledge of fiscal principles and computer applications (PeopleSoft Finance and Microsoft Office) is essential.
Knowledge of management principles and University Hospital regulations is also extremely helpful for success in this position. In addition to the technical aspects, this position will interact with all levels of administration, faculty and staff and therefore will need an expert level of professionalism.

Salary Range: $18.50 - $24.60 hourly
GGS Grade: GGS-008
University Title: SENIOR BUSINESS SUPPORT SPECIALIST
Internal applicants can determine their university title by accessing the Talent Profile tile in myHR.

In addition to the Online Application, please provide a Cover Letter, Resume, and 3 Professional References.

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/totalrewards/benefits.

Values Commitment

We value the uniqueness of every individual and strive to ensure each person's success. Contributions from individuals with diverse backgrounds, experiences and perspectives promote intellectual pluralism and enable us to achieve the excellence that we seek in learning, research and engagement. This commitment makes our university a better place to work, learn and innovate.

In your application materials, please discuss your experiences and expertise that support these values and enrich our missions of teaching, research, and engagement.

Equal Employment Opportunity

The University of Missouri System is an Equal Opportunity Employer. Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, or protected veteran status, or any other status protected by applicable state or federal law. This policy applies to all employment decisions including, but not limited to, recruiting, hiring, training, promotions, pay practices, benefits, disciplinary actions and terminations. For more information, visit https://www.umsystem.edu/ums/hr/eeo or call the Director of Employee and Labor Relations at 573-882-2146.

To request ADA accommodations, please call the Director of Accessibility and ADA at 573-884-7278.