Scholarship & Donor Stewardship Coordinator

East Carolina University

$35,589 - $55,986

United States, North Carolina, Greenville

Dec 19, 2024

Position Details

Position Information

Job Title	Scholarship & Donor Stewardship Coordinator
Position Number	001938
Vacancy Open to	All Candidates
Time-Limited	No
Department Homepage	https://studentaffairs.ecu.edu/development/
Advertising Department	STUDENT AFFAIRS DEVELOPMENT
Division	Student Affairs
Classification Title	10300 University Program Associate
Competency Level	2 - Journey
Working Title	Scholarship & Donor Stewardship Coordinator
Number of Vacancies	1
Full Time Equivalent (FTE)	1.0
Full Time or Part Time	Full Time
Recruitment Range	$35,589 - $55,986
Anticipated Hiring Range	$45,000 - $47,000
Salary Grade Equivalency	GN07
Work Schedule	Monday - Friday
Work Hours	8:00am - 5:00pm
Position Location (City)	Greenville
Job Category	Staff - Professional
Organizational Unit Overview	The Division of Student Affairs comprises over 30 departments, each responsible for providing various student support, services, and educational programs accessible to the university community. With over 300 full-time employees and over 1200 student workers, the Division supports Pirate success through environments that enhance student development, engagement, belonging, well-being, and career readiness. The Division strives to be a national leader in developing student experiences that positively transform lives and communities through work that makes students the focal point of our services, policies, and programming; creates a community where all feel safe, included, and welcomed; treats each other with dignity and civility, and recognizes every individual has rights, ideas, and beliefs; maintains open and honest interactions, and delivers high-quality programming, services, and resources through continuous reflection and improvement.
Job Duties	The Scholarship and Stewardship Coordinator within Student Affairs is crucial in awarding student scholarship programs and donor stewardship efforts. The coordinator will oversee various tasks related to scholarship and donor stewardship, providing oversight and ensuring the effective management of Student Affairs Scholarships. This position will coordinate with each department in Student Affairs to review, update, and award scholarships and work collaboratively to develop new opportunities to broaden the divisional scholarship portfolio. This position will lead and support donor relations efforts, including stewardship plan development and event planning to cultivate donors, support friend-raising and fundraising, and provide recognition to donors and scholarship recipients. This position will represent university at various functions on and off campus and collaborate with other offices within the Division of Student Affairs and University Advancement. This position will report to the Director of Development for Student Affairs. Scholarship Program Coordination: 50% Responsible for all scholarships in coordination with the Director of Student Affairs Development, Student Affairs Business Office, and University Scholarships Office. Optimize scholarship disbursement processes and address discrepancies in consultation with University Advancement. Provide oversight of the Student Affairs Scholarship process to align with the Office of University Scholarships. This includes reviewing funding, ensuring scholarship qualifications, oversight of review committees, gathering selections, and student and donor recognition programs. Provide guidance to various departments throughout the Division of Students to organize selection committees. Coordinate Division of Student Affairs educational programs to educate staff members on their role in helping with the scholarship process. Collaborate with University Advancement to ensure fund agreements are current and allow the Division of Student Affairs to allocate funds to support student needs. Engage in regular reviews of scholarship criteria in ECUAWard to ensure qualifications remain accurate and consistent with donor intent. Evaluate program effectiveness and ensure alignment of scholarship recipient activities, including appropriate communication in consultation with donors. Donor Relations & Events: 30% Organize all areas of donor relations, including planning and organizing mail, email, and phone solicitations, and oversee the stewardship plan to recognize and thank donors. Develop comprehensive donor profiles for scholarships and review fund agreements for alignment. Assist in the engagement strategy for the Student Affairs Advisory Council and its members. Develop a stewardship plan for the Division of Student Affairs. This includes but is not limited to Accepting donations, acknowledging and thanking donors for their gifts, coordinating recognition gifts, and communicating the impact of gifts and how they support students. Organize all areas of donor relations, including planning and organizing mail, email, and phone solicitations, and oversee the stewardship plan to recognize and thank donors. Develop comprehensive donor profiles for scholarships and review fund agreements for alignment. Provide regular scholarship updates to the Student Affairs Executive Council and Student Affairs Leadership Team. Technology Support and Public Relations: 20% This position will manage the use of technology and social media for the Student Affairs Development Office. The nature of this position requires extensive communication with both on-campus and off-campus constituents. This includes communicating directly with donors, staff, faculty, students, and the public. This position must establish and maintain effective working relationships with all constituents, including colleagues within the office, and aid when needed This position requires someone who can conduct research, work within University CRM software to track donor engagement and manage event budgets. Represent the Director of Development or Division of Student Affairs at various events on and off-campus and serve on committees as requested. Other duties as assigned.
Minimum Education/Experience	Bachelor's degree; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.
License or Certification required by statute or regulation	None
Preferred Experience, Skills, Training/Education	Experience working with donor relations. Marketing or public relations experience. Experience working with university/non-profit donors.
License or Certification required by the Department	None
Special Instructions to Applicant	Please ensure your full range of knowledge, skills, abilities, experience and education are listed on your application. Do not write 'see resume' on your application when completing the job duties section. If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities and experiences to support your answers (see job duties section of previous employment). Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities. Applicants must be currently authorized to work in the United States on a full-time basis.
Job Open Date	12/18/2024
Job Close Date - Positions will be posted until 11:59 p.m. EST on this date; If no closing date is indicated, the position will be posted until filled and may close at any time after the recruitment has been completed.	01/06/2025
Open Until Filled	No
Quick Link for Direct Access to Posting	https://ecu.peopleadmin.com/postings/83110
Alternate option	If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on budget, UNC salary administration, and/or candidate qualifications.
AA/EOE	East Carolina University is an equal opportunity and affirmative action employer who is committed to workforce success and cultivating a culture of care, belonging and opportunity for our faculty, staff and learners and all stakeholders. All qualified applicants will receive consideration for employment without regard to their race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, or veteran status. Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act ( ADAAA) should contact the ADA Coordinator at (252) 737-1018 (Voice/ TTY) or ADA-Coordinator@ecu.edu.
Eligibility for Employment	Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. If highest degree earned is from an institution outside of the U.S. and its territories, final candidates are required to have their degree validated as equivalent to the degree conferred by a regionally accredited college or university in the U.S.
Department for People Operations, Success, and Opportunity	If you experience any problems accessing the system or have questions about the application process, please contact the Department for People Operations, Success, and Opportunity at (252) 328-9847 or toll free at 1-866-489-1740 or send an email to employment@ecu.edu. Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST.