Administrative Coordinator

North Carolina State University

$ 34,602 - $ 58,870

life insurance, flexible benefit account, paid time off

United States, North Carolina, Raleigh

Dec 12, 2024

Job Posting Information

Posting Number	PG194385SP
Internal Recruitment	No
Working Title	Administrative Coordinator
Anticipated Hiring Range	$50,000 - $53,000
Work Schedule	8:00 a.m.- 5:00 p.m., Monday to Friday
Job Location	Raleigh, NC
Department	Campus Planning & Strategic Investment
About the Department	The North Carolina State University Facilities Division ensures that the campus's physical environment supports the university's mission 24 hours a day, 365 days a year. Our team of approximately 900 dedicated professionals plans for current and future needs, builds high-impact facilities, and maintains the campus. Join one of the largest and best employers in the state and help shape the future of our campus community! As a Pack member, you can enjoy exclusive perks designed to enhance your personal and professional well-being. What we offer: Medical, Dental, and Vision Flexible Spending Account Retirement Programs Disability Plans Life Insurance Accident Plan Paid Time Off and Other Leave Programs 12 Holidays Each Year Tuition and Academic Assistance And so much more!
Essential Job Duties	Campus Planning and Strategic Investment seeks a highly organized and proactive Administrative Coordinator to support the unit's mission of shaping NC State University's physical campus through strategic planning, master planning, capital projects planning, infrastructure planning, sustainability, and facilities information management. This position reports to the Assistant Vice Chancellor and University Architect for Campus Planning and Strategic Investment and supports the 30-person unit while liaising with various university committees and departments. Join a dynamic team that plays a key role in the development of the campus and helps ensure the effective use of campus resources. If you're detail-oriented, communicative, and ready to make an impact, apply today! *Key responsibilities and duties include but not limited to:* Provide comprehensive administrative support by coordinating schedules, preparing meetings, arranging travel, and managing departmental budgets Organize and facilitate annual meetings for the Trustee's Buildings and Property Committee (BPC), Campus Design Review Panel (CDRP), and the Campus Development Committee Facilitate the designer selection process by posting advertisements, monitoring proposal submissions, and managing Trustee engagement in collaboration with Design and Construction project managers. Submit and monitor OC-25 documentation in the State Construction InterScope database, ensuring accurate record-keeping and tracking Update and manage the Campus Planning website content on WordPress, including committee content updates Organize capital and informal project as-built files in coordination with the Plan Room Librarian Track services, contracts, and maintenance agreements to maintain budget alignment and prevent imbalances Collaborate with project managers to schedule committee reviews and ensure completion of required documentation Draft contracts for Campus Planning capital project studies based on designer proposals
Other Responsibilities	Other duties as assigned

Qualifications

Minimum Experience/Education	High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.
Other Required Qualifications	Experience utilizing Microsoft and Google programs, budgeting, and reporting Ability to communicate clearly and effectively to a variety of stakeholders General office duties such as filing, saving documents, and being able to retrieve documents easily
Preferred Qualifications	Experience with an architectural, engineering, or other construction industry firm Experience in an administrative assistant role
Required License or Certification	N/A
Valid NC Driver's License required	Yes
Commercial Driver's License Required?	No

Recruitment Dates and Special Instructions

Job Open Date	12/12/2024
Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)	12/18/2024
Notice to Applicants	*Please note that the work history on your resume, must also be included in your application.*
Special Instructions

Position Details

Position Number	00050375
Position Type	SHRA
Position Classification Band Title	Administrative Support Specialist
Position Classification Band Level	Advanced
Position Classification Salary Range	$ 34,602 - $ 58,870
Salary Grade Equivalency	GN08
Alternate Option	If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week)	1.00
Appointment	12 Month Recurring
Mandatory Designation - Adverse Weather	Non Mandatory - Adverse Weather
Mandatory Designation - Emergency Events	Non Mandatory - Emergency Event
Time Limited Position	No
Time-Limited Appointment Length (if applicable)
Department Id	442010 - Campus Planning
AA/EEO	NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Equal Opportunity. If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu. Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit. NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.