BioGen Space and Facilities Coordinator

Job Title: BIOGEN Space & Facilities Research Coordinator
Job Code: 8422SP
Department: BioGen Administrative Center
Location: Jackson 6-160
Salary Range:

The BIOGEN Space & Facilities Coordinator is responsible for managing research space and facilities in support of the BioGen department's academic, research, and safety operations.

This role is ideal for individuals with a strong background in laboratory safety, space management, and/or compliance, as well as the ability to collaborate effectively across departments to ensure an efficient, productive, and safe research environment. The coordinator will work closely with faculty, staff, Facilities Management (FM), University Construction (UCon), Health Safety and Risk Management (HSRM) and Research Facilities Support Services (RFSS) to track and optimize space usage, implement safety protocols, and manage the logistics of lab moves, cleanouts, and equipment management.

Responsibilities:
(25%) Space Management, Planning, and Inventory Management:

• Responsible for ensuring that Medical School and College of Biological Sciences space allocation models are followed - managing space assignments so they are aligned with user needs, working with department heads and occupants to understand and articulate departmental space needs, and functional requirements.
• Conduct space planning and analysis, including fit studies, occupancy and utilization reviews, and identification of optimization options.
• Maintain space and equipment inventory, updating floor plans, and tracking assigned space; help communicate space changes that need to be made and help faculty plan and execute lab moves.
• Administrative center expert on using and managing systems like Tririga as well as internal processes to keep track of space.

(25%) Safety Management and Incident Response:

• Act as the primary safety officer for assigned laboratories, enforcing compliance with safety regulations, conducting regular inspections, and coordinating safety training
  sessions.
• Investigate and document any lab-related incidents, developing preventive measures to mitigate future risks.

(25%) Lab Cleanouts/Moves:

• Collaborate with faculty and department heads to coordinate timely, efficient lab moves and cleanouts in compliance with safety and disposal protocols.
• Responsibilities include coordinating with Hazardous Waste Disposal, Building Management, and Radiation Safety, ensuring the appropriate documentation for disposal of capital equipment, and maintaining accurate records of all actions.

(25%) Project Work:

• Work independently on projects, making critical decisions about timing, resource allocation, and approach to optimize outcomes effectively.
  

All required qualifications must be documented on application materials

Required Qualifications:

• Bachelor's degree in a related field (e.g., facilities management, environmental safety, or biological sciences) plus at least 2 years of experience OR a combination of related education and work experience to equal at least 6 years
• Strong knowledge of lab safety protocols and compliance procedures.
• Proven ability to manage multiple tasks and projects simultaneously, with excellent organizational and problem-solving skills.
• Excellent communication skills, with the ability to work collaboratively across departments and teams.
• Experience with space management and facilities planning.
• Knowledge of hazardous material handling, safety regulations, and compliance processes.

Preferred Qualifications:

• Experience working in a research or academic environment, particularly in biological or chemical labs.
• Familiarity with the University of Minnesota's space management policies and procedures.
• Certification in lab safety or a related field.
• Familiarity with systems such as Tririga or similar space management software.

The BioGen Administrative Center provides administrative services to the Department of Biochemistry, Molecular Biology, and Biophysics and the Department of Genetics, Cell Biology and Development. Finance, human resources, administrative and grant pre-award staff members work in teams to support faculty, staff and students in these areas.

Pay Range: $65,000-$70,000; depending on education/qualifications/experience

Time Appointment: 75%-100% Appointment

Position Type: Civil-Service & Non-Faculty Labor Represented Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• Employee Transit Pass with free or reduced rates in the Twin Cities metro area

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U: http://diversity.umn.edu

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).