Subcontracts Administrator

This position requires 5+ years of private sector contract / subcontract experience, with a minimum of 2 years of professional experience in engineering/construction subcontracting activities for the oil and gas industry. Reporting to the Director of Contracts, this role will manage all phases of the project subcontracts development process, including preparation of subcontracts plan, bidders pre-qualification, subcontracts formation, risk assessment, execution, change management, reporting and formal close-out. This role will also focus on establishing good contractual relationships with subcontractors, facilitating a safe closure of the subcontracts and avoiding any litigation/claims, while preserving Air Liquide interests and priorities.

The Subcontracts Manager will be primarily responsible for:

• Working as part of the Project team in developing and forming subcontracts.

• Managing all phases of engineering and construction subcontracts, including pre-qualification, formation, execution and close-out.

• Creating and maintaining project subcontract plans.

• Sourcing potential subcontractors and performing bidder's qualification, using Air Liquide's approved systems such as Avetta and in collaboration with HSE and QA/QC teams.

• Ensuring proper technical inputs needed for the award of subcontracts are timely received from proposals and project technical teams, avoiding to the extent possible any post-award changes.

• Creating and issuing RFQs, adding value to the scope of work, technical documents, and project schedule.

• Soliciting and ensuring proper review of RFQ package documents for completeness prior to issue.

• Receiving and analyzing proposals, negotiating the terms of the subcontracts with the support of the project and legal teams.

• Taking the lead on all bid clarifications and negotiations, following Air Liquide guidelines and procedures.

• Obtaining NDAs and MHH agreements from bidders/subcontractors, as required.

• Conducting subcontracts pre-award and project kick-off meetings.

• Preparing, with the collaboration of the project team, the Subcontract Bid Assessment & Recommendation for award (SBAR) to be reviewed and approved by management.

• Subcontract execution/formalization, following Air Liquide DOE, Guidelines and Procedures.

• Ensuring all required subcontractor insurance is in place prior to the performance of any work.

• Handling all formal communications with subcontractors and maintaining detailed communication logs.

• Attending Site meetings, as required.

• Working closely with the project team to maintain the project schedule and budget.

• Reviewing subcontractors reports and issuing weekly/monthly reports to the project team.

• Overall Change Order management.

• Performing subcontracts risk assessment.

• Monitoring and reviewing invoices from subcontractors.

• Obtaining Lien releases and completion certificates from subcontractors.

• Contributing to a positive work environment that fosters the success of a high performing Project Subcontracts team.

• Resolving issues related to subcontract processes, escalating unresolved issues to the Director of Contracts.

• Working closely with the Project Manager/Project Director and Director of Contracts to avoid and handle subcontractors claims.

• Providing support to the legal team in case of any litigation/claim from subcontractors.

• Preparing the subcontractor close out evaluation form.

• Ensuring timely closeout of subcontract files.

• Assisting subcontract team in critical and expedited contract requirements, as necessary.

• Steward contract relationships.

• Respond to subcontractor and project inquiries.

• All activities related to proper subcontracts administration.

Requirements:

• Bachelor's degree in Engineering, Law, Business or related field is required.

• Minimum 5 years of professional experience with contract / subcontracts.

• Professional experience in engineering/construction subcontracting activities for the oil and gas industry.

• Strong written and verbal skills.

• Willingness to travel and perform Site visits (up to 25%).

The ideal candidate for this position shall also:

• Demonstrates strong computer skills and knowledge of core business software, including Google Workspace.

• Demonstrates skills in administration and time management.

• Demonstrates knowledge of report writing, presentation and plan development.

Our Differences make our Performance

At Air Liquide, we are committed to build a diverse and inclusive workplace that embraces the diversity of our employees, our customers, patients, community stakeholders and cultures across the world.

We welcome and consider applications from all qualified applicants, regardless of their background. We strongly believe a diverse organization opens up opportunities for people to express their talent, both individually and collectively and it helps foster our ability to innovate by living our fundamentals, acting for our success and creating an engaging environment in a changing world.